Aula Magna, University of Stockholm, Sweden

By air

We recommend flying to Stockholm-Arlanda Airport. From there take the Swedish Railways Arlanda Express to Stockholm central station. The journey lasts about 1h. A cheaper and still fast alternative from Arlanda Airport to Stockholm central station is line 867 of  Swebus Express service.

Ryanair serves Nyköping-Skvasta Airport (Stockholm- NYO).

By rail

From Copenhagen, the train journey takes about 4 hours to reach Stockholm.

Local transport
Subway: red line direction Mörby Centrum, stop: Universitetet.
Bus: bus number 40, 540 or 670 take you to the venue. Stop: Universitetet.

By taxi
Taxi prices to the venue for 1 – 4 persons (approx. times):  

Accommodation

Unless differently and directly to the participant communicated, the conference fee does not cover the accommodation.

A number of rooms have been reserved among the following hotels in Stockholm. When booking please give the reference-code you find in the list below. To make use of the special deals, reservation should be made by April 30.

Hotel Arcadia (reference-number: KTH 110530)
Körsbärsvägen 1
Reservation.Arcadia@elite.com
www.elite.se
Telefon: + 46 8 566 21 500

STF Fridhemsplan vandrarhem (if you wish to stay at this hotel, please contact Ms. Ann-Britt Öhman, KTH, Mathematics)
Eriksgatan 20
info@fridhemsplan.se
www.fridhemsplan.se
Telefon: +46 8 653 88 00

Oden hotel (reference-number: G282373)
Karlbergsvägen 24
Kenneth.Roslund@hoteloden.se
www.hoteloden.se
Telefon: +46 8 457 97 04

Meals
Lunch will be available for a reasonable cost at the nearby student restaurant. Coffee and tea with sandwiches or cookies will be served during the breaks.

Conference Dinner
The conference dinner is organised on Tuesday 31 May at Skansen Museum.
Participation costs 60 EUR.
Menu includes:
- Starter: Shrimp mixed with red onion and sour cream on rye bread with trout roe
- Main dish: Fried fillet of veal with a fricasse on chanterelles and artichoke served with a port wine sauce and a potato cake flavored with matured cheese
- Desert: Nougat stuffed chocolate cake with vanilla raspberries

Vegetarian menu is available. Kindly contact the conference officer.

Conference room
The meeting-room is equipped with a data projector, an overhead projector and a projection screen.  

Please note that speakers and participants making an oral presentation (invited lecture and/or short talk) are kindly requested to bring their own laptop or their presentation on a memory stick. 

Short talks
There will be no short talks other than those listed on the final programme. The list of abstracts accepted for poster presentation is available on the conference website.  

Posters
Posters can be fixed with self-adhesive tape or pins onto poster panels. Recommended poster size is 100 cm high x 70 cm wide. Use letters and drawings that can be read from approximately 100 cm distance.

The international dialing code to Sweden is +46. When calling within Sweden, a 0 must be inserted before the number to be dialed.

Electricity supply:230V, 50Hz
Time:GMT/UTC plus one hour
Weights & measures: metric
Currency: Swedish Krona

Upon arrival, participants should register with the ESF Conference Officer, sign the attendance list and collect their name badges and then check in at the Aula Magna reception.

The conference officer will be present only on the first day of the conference, taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.Afterwards a colleague from the KTH will be always present.

The conference officer will be at the registration desk half an hour each morning before the meeting starts, during coffee breaks, and before and after each afternoon session.

Please confirm your attendance by filling in an online registration form accessible from the conference website.  

Conference fees must be paid by credit card (Visa, Mastercard and Eurocard) via the online registration form by the registration deadline. A 75 EUR supplement is added if full payment has not been received by the registration deadline.

Payments by bank transfer are accepted only in exceptional circumstances and will be subject to a 10 EUR supplement. Contact the Conference Officer for details.

Payments by cash and cheque are not accepted.

Should you need to cancel your participation, please contact the Conference Officer immediately. If notice of cancellation is received more than two weeks before the conference, all but EUR 50 will be reimbursed. No refund is possible if notice of cancellation is received less than two weeks before the conference.

Any expenses not covered by the conference fee (additional nights, beverages, telephone calls, etc.) must be paid directly to the conference venue during your stay.

Board & lodging for accompanying guests (in double room with conferee) must be booked with the conference secretary and paid directly to the venue. Please collect applicable guest fees directly from the venue.

Accompanying guests are not entitled to take part in any of the actual conference activities (attend talks in the conference room, coffee breaks, etc.). Conference facilities, such as access to the internet, are destined for the sole use of conferees.

All reimbursements will be made by post-conference bank transfers. If you have been granted a travel contribution, please provide your bank account details – including IBAN and BIC/SWIFT numbers – in the online registration form.

Photocopies of travel tickets must be returned to the ESF Research Conferences Unit within a maximum of one month after the conference. No reimbursement can otherwise be guaranteed.  

Itinerary, price and currency must clearly feature on any ticket. Where no price is indicated on the ticket, the corresponding invoice must be enclosed.

Travel costs may not be higher than:

• cheapest economy class air fare
• OR second class train fare
• OR bus fare from the participant’s place of work to the place of the event or may be the actual cost of travel, whichever is the lower.  

The following may NOT be considered as allowable travel costs and therefore may NOT be presented when claiming the travel contribution:

• taxi fares (in exceptional cases, taxi fares may be reimbursed)
• local travel in the city or locality of the event
• costs of health, life and luggage insurance.  

Use of a private/rented car is covered either on the basis of a 2nd class return train fare documented by a certified travel agent, or on actual mileage according to the ESF coefficient applicable at the time of travel.

Please check your passport and visa requirements with your travel agent BEFORE departure. If you need help to obtain your visa, please contact the ESF conference officer.

The European Science Foundation (ESF) does NOT provide insurance and do not take any responsibility for accidents or illnesses that might occur during the week or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check their health insurance requirements.

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• Conference Facilities
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• Practical Information