IGeSA, Porquerolles, France

IGeSA, Porquerolles, France

The conference will be held at the Centre IGESA, on the Island of Porquerolles, Hyères, France. This is one of a three-island group directly to the South of Hyères, and South East of Marseille. The Centre IGESA is in the village of the island of Porquerolles, 5 min by foot from the port. It is located in a natural park, one of the last intact naturalistic area in the Mediterranean basin. It belongs to the armed forces of France as a recreation and meeting location.

Contact:
Mrs Josyane Fresse 
Hotel Manager
Iles de Porquerolles
83 400 Hyeres
France  

Tel: +33 494 123 180
Fax:  +33 494 583 247
E-mail: porquerolles[at]igesa.fr
Web: www.igesa.fr

Accommodation
All participants will be accommodated at IGeSA.

Single Rooms
Please note that SINGLE accommodation can only be guaranteed to invited speakers. All other participants will have to share a TWIN room. In case single rooms would become available at the time of the conference, rooms will be attributed on a “first come, first served” basis. Only the TWIN conference fee should be paid to the ESF when registering. The supplement for single should be paid to IGeSA directly. Should you wish to be put on waiting list for single accommodation, please send an email to the Conference Officer.
English and French are spoken at the conference site.

Meals
Breakfast will be served buffet style from 07.30 to 09.00 hours. Times for lunch and dinner are as shown in the conference final programme. Mineral water and wine are served at lunch and dinner coffee is available after lunch. Additional beverages are at the participants' own expense.

Non-resident conferees are expected to have lunch and dinner with resident conferees.

Conference room
The meeting room is equipped with a data projector and a projection screen.

Please note that invited speakers are kindly requested to bring their own laptop along with them.

Short talks
There will be no short talks other than those listed on the final programme. The list of abstracts accepted for poster presentation is available on the conference website.  

Posters
Posters can be fixed with small binder clips (19mm width) or tape (not pins) onto poster panels. Recommended poster size is 100 cm high x 70 cm wide. Use letters and drawings that can be read from approximately 100 cm distance.

Telephone
Several public telephone booths are available throughout the venue. Phone cards can be bought at a tabac shop.

Copies & Faxes
Photocopies may be made, and faxes sent and paid for via the conference venue reception.

Internet Access
Wireless access is available in the Reception area, the Bar and the Conference Room.

This is payable via credit card as follows:
1 hour = 4.50€ (valid for 24 hours)
3 hours = 10€ (valid for 30 days)
10 hours = 15€ (valid for 30 days)
50 hours = 50€ (valid for 90 days)

Please note that conferees must bring their own laptop – there are no public computers at the venue.

Means of Payment
The venue accepts all major credit cards EXCEPT American Express. It is also possible to pay in cash.

Calling France / Making Calls within France

The international dialing code to France is +33. When calling within France, a 0 must be inserted before the number to be dialed.

Facts for the Traveller

Time Zone    GMT/UTC +1
Currency       Euro
Electricity      230V 50Hz
Country Dialing Code    +33

Please bring your own adaptors where necessary.

Upon arrival, participants should register with the ESF Conference Officer, sign the attendance list and collect their name badges and then check in at the hotel reception.

The conference officer will be present for the duration of the conference, taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.

The conference officer will be at the registration desk half an hour each morning before the meeting starts, during coffee breaks, and before and after each afternoon session.

Please confirm your attendance by filling in an online registration form accessible from the conference website.  

Conference fees must be paid by credit card (Visa, Mastercard and Eurocard) via the online registration form by the registration deadline. A 150 EUR supplement is added if full payment has not been received by the registration deadline.

Payments by bank transfer are accepted only in exceptional circumstances and will be subject to a 15 EUR supplement. Contact the Conference Officer for details.

Payments by cash and cheque are not accepted.

Should you need to cancel your participation, please contact the Conference Officer immediately. If notice of cancellation is received more than two weeks before the conference, all but EUR 100 will be reimbursed. No refund is possible if notice of cancellation is received less than two weeks before the conference.

Any expenses not covered by the conference fee (additional nights, beverages, telephone calls, etc.) must be paid directly to the conference venue during your stay.

Board & lodging for accompanying guests (in double room with conferee) must be booked with the conference secretary and paid directly to the venue. Please collect applicable guest fees directly from the venue.

Accompanying guests are not entitled to take part in any of the actual conference activities (attend talks in the conference room, coffee breaks, etc.). Conference facilities, such as access to the internet, are destined for the sole use of conferees.

All reimbursements will be made by post-conference bank transfers. If you have been granted a travel contribution, please provide your bank account details – including IBAN and BIC/SWIFT numbers – in the online registration form.

Photocopies of travel tickets must be returned to the ESF Research Conferences Unit within a maximum of one month after the conference. No reimbursement can otherwise be guaranteed.  

Itinerary, price and currency must clearly feature on any ticket. Where no price is indicated on the ticket, the corresponding invoice must be enclosed.

Travel costs may not be higher than:

• cheapest economy class air fare
• OR second class train fare
• OR bus fare from the participant’s place of work to the place of the event or may be the actual cost of travel, whichever is the lower.  

The following may NOT be considered as allowable travel costs and therefore may NOT be presented when claiming the travel contribution:

• taxi fares (in exceptional cases, taxi fares may be reimbursed)
• local travel in the city or locality of the event
• costs of health, life and luggage insurance.  

Use of a private/rented car is covered either on the basis of a 2nd class return train fare documented by a certified travel agent, or on actual mileage according to the ESF coefficient applicable at the time of travel.

Please check your passport and visa requirements with your travel agent BEFORE departure. If you need help to obtain your visa, please contact the ESF conference officer.

The European Science Foundation (ESF) does NOT provide insurance and do not take any responsibility for accidents or illnesses that might occur during the week or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check their health insurance requirements.

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