The conference will be take place in Lutherstadt Wittenberg at Leucora Center.. All conferees will be accommodated at Luther-Hotel. Wittenberg is the town of the Reformation. It has sites of UNESCO World Heritage and an impressive array of buildings, chirches and museums steeped in history.
Contact at Leucorea
Frau Kathrin Becker
Collegienstraße 62
06886 Lutherstadt Wittenberg
Germany
Tel: +49 3491 466132
Fax: +49 3491 466 222
Email becker[at]leucorea.uni-halle.de
Contact at Luther Hotel
Luther-Hotel Wittenberg
Neustrasse 7-10
06886 Lutherstadt Wittenberg
Germany
Tel: +49 3491 4580
Fax: +49 3491 458100
Email reservierung[at]luther-hotel-wittenberg.de
reservierung[at]ostertor.bestwestern.de
| Reaching the Venue |
By Air
Berlin Schönefeld (approx. 100 km from Wittenberg)
From Schönefeld, the quickest way to get to the train station is by taking the Airport Express (RB14, RE7) – a train service operated by Deutsche Bahn. Trains leave every 30 mins (hh:25 and hh:55) from platforms 3 or 4 at Berlin Schönefeld Flughafen Station which is an easy six minute walk from the airport terminal. First/ last Airport Express departure from Schönefeld Station: 04:25/ 22:55 ( timetable RE7, timetable RB14). Berlin-bound Airport Express trains are now marked "Berlin Hbf./final destination" at Schönefeld Station. You can get off in Berlin Ostbahnhof and take a train to Wittenberg. Please visit www.bahn.de
Berlin Tegel (approx. 100 km from Wittenberg)
Tegel is much closer to the city centre than Schönefeld. It is used by most of the important airlines. Getting from TXL to the centre is easy and fast. The best way is to take the Airport Express Bus – going either to Zoo station (city west) or Alexanderplatz (city east). Buses leave roughly every 10 mins. The tickets can be bought directly from the driver for 2,10€/person. The transport to the city centre takes about 20-30 minutes. Transfer options include buses TXL, X9, 109 and 128.
Leipzig/Halle (approx. 70 Km from Wittenberg)
From here you can take a train to Wittenberg with connection in Leipzig. There are almost 3 trains per hour and the trip lasts 1 hour and 20 minutes maximum. For information about the trains please see www.bahn.de
By Rail
Wittenberg can be reached by train from all over Germany. Please visit www.bahn.de for more details. From the train station, you can reach the Luther-Hotel and Leucorea center by foot in 10 minutes or by taxi. A taxi will cost about 5€.
By Road
- A9 Berlin-Munich, exit Coswig, on the B187 direction Wittenberg
- B2 from Leipzig
- B2 from Potsdam
Follow the signs towards "Zentrum" and then the green signs.
 |
| Accommodation and Meals |
Accommodation
Participants will be accommodated at the Luther - Hotel Wittenberg.
Meals
Breakfast will be served buffet style from 6.30 a.m. till 10 a.m. Monday to Saturday and from 6.30 a.m. till 10.30 a.m. on Sunday at the hotel. Lunch and Dinner will be served at the times as shown in the final conference programme. Additional beverages are at the participants' own expense.
Non-resident conferees are expected to have all their meals with resident conferees.
Coffee Breaks
Coffee breaks will be served outside the conference room at the Leucorea Center
| Conference Facilities |
Conference room
The conference is in the hotel. It is equipped with a data projector, a visualiser, a laptop and a projection screen.
Short talks
There will be no short talks other than those listed on the final programme. The list of abstracts accepted for poster presentation is available on the conference website.
Posters
Posters can be affixed with self-adhesive tape.
Recommended poster size is A0 (Vertical). Use letters and drawings that can be read from approximately 100 cm distance.
Faxes&Copies
Faxes can be sent and copies can be made at the Leucorea reception
| Hotel Services |
Telephone
There are direct dial telephones in all the rooms at the hotel.
Copies & Faxes
Faxes can be sent and copies can be made at the hotel reception. Black and white copies 20 Cent per sheet, colour paper 50 Cent per sheet, and faxes per sheet from 10 Cent till ... (it depends of the places and the countries).
Internet
Internet will be provided free of charge. You will need to collect a password from the hotel reception to access the Wifi. You will have an access in the hotel lobby.
Means of Payment
The hotel accepts the following credit cards: American Express, Mastercard, Visa, and Maestro. It is also possible to pay cash.
| Leisure Activities and Tourism |
In the surrounding area: please visit Lutherstadt Wittenberg.
| Practical Information |
Calling Germany / Making Calls within Germany
The international dialing code to Germany is 49. When calling within Germany, a 0 must be inserted before the number to be dialed.
For example: +49 521 106-2768 when telephoning from abroad; 0 521 106-2768 when calling from within Germany.
Facts for the Traveler
Electricity supply: 240V, 50Hz
Time GMT/UTC: Plus one hour
Weights & measures: Metric
Currency: Euro (EUR)
Please bring your own adaptor if appropriate.
| Arrival, On-Site Registration & Conference Secretariat |
Upon arrival, participants should register with the ESF Conference Officer, sign the attendance list and collect their name badges and then check in at the hotel reception.
The conference officer will be present for the duration of the conference, taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.
The conference officer will be at the registration desk half an hour each morning before the meeting starts, during coffee breaks, and before and after each afternoon session.
| Registration and Payment |
Please confirm your attendance by filling in an online registration form accessible from the conference website.
Conference fees must be paid by credit card (Visa, Mastercard and Eurocard) via the online registration form by the registration deadline. A 150 EUR supplement is added if full payment has not been received by the registration deadline.
Payments by bank transfer are accepted only in exceptional circumstances and will be subject to a 15 EUR supplement. Contact the Conference Officer for details.
Payments by cash and cheque are not accepted.
| Cancellation and Refunds |
Should you need to cancel your participation, please contact the Conference Officer immediately. If notice of cancellation is received more than two weeks before the conference, all but EUR 100 will be reimbursed. No refund is possible if notice of cancellation is received less than two weeks before the conference.
| Extra Expenses |
Any expenses not covered by the conference fee (additional nights, beverages, telephone calls, internet etc.) must be paid directly to the conference venue during your stay.
Board & lodging for accompanying guests (in double room with conferee) must be booked with the conference secretary and paid directly to the venue. Please collect applicable guest fees directly from the venue.
Accompanying guests are not entitled to take part in any of the actual conference activities (attend talks in the conference room, coffee breaks, etc.). Conference facilities, such as access to the internet, are destined for the sole use of conferees.
| Travel Contributions |
All reimbursements will be made by post-conference bank transfers. If you have been granted a travel contribution, please provide your bank account details – including IBAN and BIC/SWIFT numbers – in the online registration form.
Photocopies of travel tickets must be returned to the ESF Research Conferences Unit within a maximum of one month after the conference. No reimbursement can otherwise be guaranteed.
Itinerary, price and currency must clearly feature on any ticket. Where no price is indicated on the ticket, the corresponding invoice must be enclosed.
Travel costs may not be higher than:
- cheapest economy class air fare
- OR second class train fare
- OR bus fare from the participant’s place of work to the place of the event or may be the actual cost of travel, whichever is the lower.
The following may NOT be considered as allowable travel costs and therefore may NOT be presented when claiming the travel contribution:
- taxi fares (in exceptional cases, taxi fares may be reimbursed)
- local travel in the city or locality of the event
- costs of health, life and luggage insurance.
Use of a private/rented car is covered either on the basis of a 2nd class return train fare documented by a certified travel agent, or on actual mileage according to the ESF coefficient applicable at the time of travel.
| Passport and Visa Requirements |
Please check your passport and visa requirements with your travel agent BEFORE departure. If you need help to obtain your visa, please contact the ESF conference officer.
| Insurance |
The European Science Foundation (ESF) does NOT provide insurance and can not take any responsibility for accidents or illnesses that might occur during the week or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check their health insurance requirements.
