Park Inn, Bielefeld, Germany
All conferees will be accommodated at the Park Inn Bielefeld.
Bielefeld is a town in northern Germany, located in the nice, hilly surroundings of the Teutoburg forest. As an economic and cultural centre of Eastern Westphalia and with its population of 330,000, Bielefeld is one of the twenty major cities in Germany. Bielefeld's excellent infrastructure and its central location puts it within easy reach of all parts of Europe.
Contact details
Park Inn Bielefeld
Am Johannisberg 5
D-33615 Bielefeld, Germany
Tel. +49 521 9238 0
Fax. +49 521 9238 250
Email: info.bielefeld[at]eventhotels.com
| Reaching the Venue |
By Air
Hannover (approx. 110 km from Bielefeld)
Intercity trains from Hannover to Bielefeld leave at least every hour. The journey takes approx. 50 mins (it is not necessary to change trains). You can take the S-Bahn (No.5, departs every 30 mins - duration 12 mins) or the airport tansfer bus from Hannover airport to the City Air Terminal at the train station (departures every 20/30 minutes, travel time approx. 25 mins) - or you can take a taxi.
Düsseldorf (approx. 190 km from Bielefeld).
From Düsseldorf airport there are direct connections to Bielefeld. The Intercity trains (ICE) leave every half hour during day time (duration approx. 1 ¾ hours). On some connections you may have to change at Dortmund, with the connecting trains stopping at the same platform.
Frankfurt/Main (approx. 320 km from Bielefeld).
There are Intercity trains from Frankfurt/M. airport to Bielefeld (departure at least every hour with a change in Cologne or Hannover - journey time approx. 4 hours). There is also the possibility of changing planes at Frankfurt and flying from there to Düsseldorf or Hannover. This is generally more expensive and does not necessarily save time.
Hannover Airport
Düsseldorf Airport
Frankfurt Airport
By Rail
Bielefeld can be reached from any major town by trains running on an hourly schedule (Eurocity train system: marked EC, IC, or ICE on the train schedule).
From the railway station to the Park Inn Bielefeld, you can take a taxi (approx. € 13) or:
By public transport:
From Bielefeld Train Station, take bus number 87 from the bus stop 4-9 in the direction Hauptbahnhof / ZOB, Gütersloh.
Get off at bus stop Jahnplatz and then take bus line 24 in direction Großdornberg / Bürgerz. Dornberg Bielefeld.
Get off at stop Gadderbaum Bauernhausmuseum and follow the street "Am Johannisberg", after 700 m you reach the hotel.
DB Bahn
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| Accommodation and Meals |
Accommodation
All participants will be accommodated at the Park Inn Bielefeld.
Meals
Breakfast will be served buffet style from 07.30 onwards at Park Inn Bielefeld.
Lunch will be at the conference venue and Dinner will be served at the times as shown in the conference final programme.
Additional beverages are at the participants' own expense.
Non-resident conferees are expected to have all their meals with resident conferees.
Coffee Breaks
Coffee breaks will be served outside the conference room.
| Conference Facilities |
Conference room
The conference Will be at the ZIF centre. It is equipped with a data projector, a visualiser, a laptop and a projection screen.
Short talks
There will be no short talks other than those listed on the final programme. The list of abstracts accepted for poster presentation is available on the conference website.
Posters
Posters can be affixed with self-adhesive tape and should be A0 vertical in size.
| Hotel Services |
Telephone
There are direct dial telephones in all the rooms at the hotel.
Copies & Faxes
Faxes can be sent and copies can be made at the hotel reception.
Internet
Free Internet WIFI.
Means of Payment
The hotel accepts the following credit cards: American Express, Mastercard, Visa, Maestro and Bankomat. It is also possible to pay in cash.
| Practical Information |
Calling Germany / Making Calls within Germany
The international dialing code to Germany is 49. When calling within Germany, a 0 must be inserted before the number to be dialed.
For example: +49 521 106-2768 when telephoning from abroad; 0 521 106-2768 when calling from within Germany.
Facts for the Traveler
Electricity supply: 240V, 50Hz
Time GMT/UTC: Plus one hour
Weights & measures: Metric
Currency: Euro (EUR)
Please bring your own adaptor if appropriate.
| Arrival, On-Site Registration & Conference Secretariat |
Upon arrival, participants should register with the ESF Conference Officer, sign the attendance list and collect their name badges and then check in at the hotel reception.
The conference officer will be present for the duration of the conference, taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.
The conference officer will be at the registration desk half an hour each morning before the meeting starts, during coffee breaks, and before and after each afternoon session.
| Registration and Payment |
Please confirm your attendance by filling in an online registration form accessible from the conference website.
Conference fees must be paid by credit card (Visa, Mastercard and Eurocard) via the online registration form by the registration deadline. A 150 EUR supplement is added if full payment has not been received by the registration deadline.
Payments by bank transfer are accepted only in exceptional circumstances and will be subject to a 10 EUR supplement. Contact the Conference Officer for details.
Payments by cash and cheque are not accepted.
| Cancellation and Refunds |
Should you need to cancel your participation, please contact the Conference Officer immediately. If notice of cancellation is received more than two weeks before the conference, all but EUR 100 will be reimbursed. No refund is possible if notice of cancellation is received less than two weeks before the conference.
| Extra Expenses |
Any expenses not covered by the conference fee (additional nights, beverages, telephone calls, internet etc.) must be paid directly to the conference venue during your stay.
Board & lodging for accompanying guests (in double room with conferee) must be booked with the conference secretary and paid directly to the venue. Please collect applicable guest fees directly from the venue.
Accompanying guests are not entitled to take part in any of the actual conference activities (attend talks in the conference room, coffee breaks, etc.). Conference facilities, such as access to the internet, are destined for the sole use of conferees.
| Travel Contributions |
All reimbursements will be made by post-conference bank transfers. If you have been granted a travel contribution, please provide your bank account details – including IBAN and BIC/SWIFT numbers – in the online registration form.
Photocopies of travel tickets must be returned to the ESF Research Conferences Unit within a maximum of one month after the conference. No reimbursement can otherwise be guaranteed.
Itinerary, price and currency must clearly feature on any ticket. Where no price is indicated on the ticket, the corresponding invoice must be enclosed.
Travel costs may not be higher than:
- cheapest economy class air fare
- OR second class train fare
- OR bus fare from the participant’s place of work to the place of the event or may be the actual cost of travel, whichever is the lower.
The following may NOT be considered as allowable travel costs and therefore may NOT be presented when claiming the travel contribution:
- taxi fares (in exceptional cases, taxi fares may be reimbursed)
- local travel in the city or locality of the event
- costs of health, life and luggage insurance.
Use of a private/rented car is covered either on the basis of a 2nd class return train fare documented by a certified travel agent, or on actual mileage according to the ESF coefficient applicable at the time of travel.
| Passport and Visa Requirements |
Please check your passport and visa requirements with your travel agent BEFORE departure. If you need help to obtain your visa, please contact the ESF conference officer.
| Insurance |
The European Science Foundation (ESF) does NOT provide insurance and can not take any responsibility for accidents or illnesses that might occur during the week or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check their health insurance requirements.
