Application for Grants and Scientific Activities

Science meetings

How to submit an application for a science meeting?

To submit an application for a science meeting please use this application form.

The same application form is valid for workshops, training schools and conferences.

You will find here the guidelines for science meetings organisers



How to submit an application for a grant?

Two types of grants are available:

Short visits of up to 15 days
Exchange grants, from 15 days to four months


1. Undertake work applicable to the Programme
2. Apply to stay in a European country other than the country of origin
3. Return to the institute of origin upon termination, so that the applicant's institution may also benefit from the broadened knowledge of the scientist
4. Acknowledge ESF in publications resulting from the grantee's work in relation with the grant

Priority will be given to applications where the institutions involved are in countries that financially support the programme.

Level of award

Short visit grants are reimbursed on a per diem basis of 85 EUR plus actual travel expenses up to a maximum of 500 EUR after the visit on submission of a completed balance payment form accompanied by the original travel tickets.  No payment will be made without the scientific report.

Exchange grants are reimbursed on the basis of an allowance of 1,600 EUR per month / 400 EUR per week / 57 EUR per day plus actual costs for travel, up to a maximum of 500 EUR.

Applications providing a short description of the proposed project work (about 1000 words for exchange grants and 250 words for short visit grants) and the duration of the stay should be submitted using the on-line forms.

Please note that exchange grants should be supported by a letter of recommendation from someone familiar with the applicant's work (if appropriate), a letter of acceptance from the receiving institution and a curriculum vitae of two A4 pages.

Applications for exchange grants should be submitted 3 months before activity starts. For exchange grants, the successful applicant will be invited to present his work at a GREAT workshop.

Short visits application form


Exchange grants application form

Guidelines for short visits and exchange grants