Amsterdam, Netherlands

Airports

We recommend to travel via Amsterdam international Airport of Schiphol

From Amsterdam international Airport of Schiphol to Amsterdam:

• Trains: The train offers a reliable mode of transportation for travelers. One can buy tickets either at the ticket desk on the arrivals level or at the yellow machines using Euro coins or credit/debit cards. The direct trains to the Amsterdam train station run every 10 to 15 minutes between 6:00AM and 12:30AM and the trip takes about 15 to 20 minutes. These trains leave from platforms 1, 2 or 3, which are all one floor below the airport terminal. Using a train will cost you 3.80 Euros when travelling second class.
• Buses: Buses also offer an economical mode of transportation for travelers and if you are staying at a hotel near the bus station these buses services can be more direct than using a train. The buses offer limited services over the weekends though. A single journey using a bus will cost 3.60 Euros. A bus leaves the airport after every 30 minutes between 5:40AM and 11:40PM and the bus station is located outside the main entrance to the arrivals and train station level. The buses normally make five stops and two of these are conveniently located near many hotels. It takes about 30 minutes to get to Amsterdam city using a bus.
• Schiphol Hotel shuttles: The Schiphol Hotel shuttles offer a cheaper alternative to taxi and they offer door-to-door services. For a single journey it costs 13.50 Euros for an adult and 6.25 Euros for children. These buses run every 10 minutes between 6AM and 9PM from platform A7 outside the main entrance to the arrivals and train station level. However, make a point of first asking your hotel if they offer a complimentary airport shuttle service.
• Taxi Options: Taxis also provide transportation from the airport to Amsterdam city. Using a taxi is convenient especially if you are travelling with a lot of luggage as they offer door-to-door services and a trip to the city takes only 20 minutes if it is not rush hour. However, this is the most expensive mode of transportation and a traveler risks sitting in heavy traffic during peak hours. The cost can be anywhere from 33 Euros to 40 Euros depending on the route used and the destination. There are plenty of taxis just outside the main entrance to arrivals and train station level at the airport. Travelers are advised to choose a taxi from the line and not from random individuals claiming to offer this service

How to get to venue from the city center:

You can reach the venue by the tram number 26, get off the tram at the stop Kattenburgerstraat, or by bus number 42,359, get off the bus at the stop J. Schaeferbrug.

Accommodation
Only invited speakers will be accomodated

Meal
Lunches and the conference dinner are included in the fee for everyone.

Conference room
The meeting-room is equipped with a data projector and a projection screen.  

Please note that speakers and participants making an oral presentation (invited lecture and/or short talk) are kindly requested to bring their own laptop or their presentation on a memory stick. 

Short talks
There will be no short talks other than those listed on the final programme. The list of abstracts accepted for poster presentation is available on the conference website.  

Posters
Posters can be fixed with self-adhesive tape or pins onto poster panels. Recommended poster size is 100 cm high x 70 cm wide. Use letters and drawings that can be read from approximately 100 cm distance.

The international dialing code to Netherlands is +31. When calling within Netherlands, a 0 must be inserted before the number to be dialed.

Electricity supply:230V, 50Hz
Time:GMT/UTC plus two hours
Weights & measures: metric
Currency: Euro

The conference officer will be present for the duration of the conference, taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.

The conference officer will be at the registration desk half an hour each morning before the meeting starts, during coffee breaks, and before and after each afternoon session.

Please confirm your attendance by filling in an online registration form accessible from the conference website.  

Conference fees must be paid by credit card (Visa, Mastercard and Eurocard) via the online registration form by the registration deadline. A 150 EUR supplement is added if full payment has not been received by the registration deadline.

Payments by bank transfer are accepted only in exceptional circumstances and will be subject to a 10 EUR supplement. Contact the Conference Officer for details.

Payments by cash and cheque are not accepted.

Should you need to cancel your participation, please contact the Conference Officer immediately. If notice of cancellation is received more than two weeks before the conference, all but EUR 100 will be reimbursed. No refund is possible if notice of cancellation is received less than two weeks before the conference.

Any expenses not covered by the conference fee (additional nights, beverages, telephone calls, etc.) must be paid directly to the conference venue during your stay.

Board & lodging for accompanying guests (in double room with conferee) must be booked with the hotel and paid directly to the venue. Please collect applicable guest fees directly from the venue.

Accompanying guests are not entitled to take part in any of the actual conference activities (attend talks in the conference room, coffee breaks, etc.). Conference facilities, such as access to the internet, are destined for the sole use of conferees.

All reimbursements will be made by post-conference bank transfers. If you have been granted a travel contribution, please provide your bank account details – including IBAN and BIC/SWIFT numbers – in the online registration form.

Photocopies of travel tickets must be returned to the ESF Research Conferences Unit within a maximum of one month after the conference. No reimbursement can otherwise be guaranteed.  

Itinerary, price and currency must clearly feature on any ticket. Where no price is indicated on the ticket, the corresponding invoice must be enclosed.

Travel costs may not be higher than:

• cheapest economy class air fare
• OR second class train fare
• OR bus fare from the participant’s place of work to the place of the event or may be the actual cost of travel, whichever is the lower.  

The following may NOT be considered as allowable travel costs and therefore may NOT be presented when claiming the travel contribution:

• taxi fares (in exceptional cases, taxi fares may be reimbursed)
• local travel in the city or locality of the event
• costs of health, life and luggage insurance.  

Use of a private/rented car is covered either on the basis of a 2nd class return train fare documented by a certified travel agent, or on actual mileage according to the ESF coefficient applicable at the time of travel.

Please check your passport and visa requirements with your travel agent BEFORE departure. If you need help to obtain your visa, please contact the ESF conference officer.

The European Science Foundation (ESF) does NOT provide insurance and do not take any responsibility for accidents or illnesses that might occur during the week or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check their health insurance requirements.

Back - ESF Conferences - List of Venues

Quicklinks

• Reaching the Venue
• Accommodation & Meals
• Conference Facilities
• Looking for a Hotel
• Practical Information