Polonia Castle (Dom Polonii), Pultusk, Poland

Accommodation
All participants will be accommodated at Polonia Castle (Dom Polonii). All rooms have private bathrooms. Non-smoking rooms are available. Polish and English are spoken at the conference site.

Single Rooms
Please note that single rooms can only be guaranteed to invited speakers. All other participants will have to share a twin room. In case single rooms become available they will be attributed on a “first come, first served” basis. Only the twin conference fee should be paid to the ESF when registering. The Single supplement should be paid separately - details will be given on request. To be put on the waiting list for a single room, please send an email to the conference officer.

Meals
Breakfast will be served buffet style from 07.30 to 09.00 hours. Times for lunch and dinner are as shown in the conference final programme. Mineral water is served at lunch and wine at dinner. Additional beverages are at the participants' own expense. Coffee breaks will be served in the conference meeting room.

Non-resident conferees are expected to have lunch and dinner with resident conferees.

Conference room
The conference room is located in a separate section, a two minute walk from the hotel reception. It is equipped with a data projector and a screen for simultaneous projection.

Speakers and participants making an oral presentation (invited lecture and/or short talk) are kindly requested to bring their own laptop or their presentation on a memory stick. 

Short talks
There will be no short talks other than those listed on the final programme. The list of abstracts accepted for poster presentation is available on the conference website.  

Posters
Posters can be fixed with self-adhesive tape or blu-tack onto double-sided poster panels.  We suggest A0 vertical portrait format.The actual size is: height: 328 cm; width: 112 cm. Use letters and drawings that can be read from approximately 100 cm distance.

Telephone
All rooms are equipped with direct-dial telephones. To make an international call, dial “00” followed by the code of the country you are calling. All phone calls should be paid for at the hotel reception before departure.Photocopies may be made, and faxes sent and paid for via the hotel reception.

Internet
Complimentary Wireless internet access is available in several locations throughout the hotel. 

Means of Payment
The hotel accepts the following credit cards: American Express, Diners Club, Mastercard and Visa. It is also possible to cash travellers’ cheques and exchange currency at the hotel.

At the hotel
The hotel has tennis courts, a beach basketball pitch, billiards and table tennis and it is also possible to hire water equipment such as water cycles, canoes, boats and gondolas.

In the surrounding area
Some places of interest in the area are:

• the landscapes of Narew river
• the famous Old Town Market, the longest in Europe with 400-metre-long market square
• the Town Hall
  
• St Peter and Paul's Church and old quarter
• the Collegiate Church with its recently renovated Renaissance frescoes on the vault (known as "the Pultusk vault") in the nave

Shopping hours
The shops in Pultusk are open at 09.00 until 18.00 on week days. On weekends, they are generally open until 14.00.

The international dialing code to Poland is 48. Dial +48 23 692 90 00  when telephoning from abroad; 023 692 90 00  when calling from within Poland.

Electricity supply:220V, 50Hz
Time:GMT/UTC plus one hour
Weights & measures: metric
Currency: złoty

Upon arrival, participants should register with the ESF Conference Officer, sign the attendance list and collect their name badges and then check in at the hotel reception.

The conference officer will be present for the duration of the conference, taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.

The conference officer will be at the registration desk half an hour each morning before the meeting starts, during coffee breaks, and before and after each afternoon session.

Please confirm your attendance by filling in an online registration form accessible from the conference website.  

Conference fees must be paid by credit card (Visa, Mastercard and Eurocard) via the online registration form by the registration deadline. A 150 EUR supplement is added if full payment has not been received by the registration deadline.

Payments by bank transfer are accepted only in exceptional circumstances and will be subject to a 10 EUR supplement. Contact the Conference Officer for details.

Payments by cash and cheque are not accepted.

Should you need to cancel your participation, please contact the Conference Officer immediately. If notice of cancellation is received more than two weeks before the conference, all but EUR 100 will be reimbursed. No refund is possible if notice of cancellation is received less than two weeks before the conference.

Any expenses not covered by the conference fee (additional nights, beverages, telephone calls, etc.) must be paid directly to the conference venue during your stay.

Board & lodging for accompanying guests (in double room with conferee) must be booked with the conference secretary and paid directly to the venue. Please collect applicable guest fees directly from the venue.

Accompanying guests are not entitled to take part in any of the actual conference activities (attend talks in the conference room, coffee breaks, etc.). Conference facilities, such as access to the internet, are destined for the sole use of conferees.

All reimbursements will be made by post-conference bank transfers. If you have been granted a travel contribution, please provide your bank account details – including IBAN and BIC/SWIFT numbers – in the online registration form.

Photocopies of travel tickets must be returned to the ESF Research Conferences Unit within a maximum of one month after the conference. No reimbursement can otherwise be guaranteed.  

Itinerary, price and currency must clearly feature on any ticket. Where no price is indicated on the ticket, the corresponding invoice must be enclosed.

Travel costs may not be higher than:

• cheapest economy class air fare
• OR second class train fare
• OR bus fare from the participant’s place of work to the place of the event or may be the actual cost of travel, whichever is the lower.  

The following may NOT be considered as allowable travel costs and therefore may NOT be presented when claiming the travel contribution:

• taxi fares (in exceptional cases, taxi fares may be reimbursed)
• local travel in the city or locality of the event
• costs of health, life and luggage insurance.  

Use of a private/rented car is covered either on the basis of a 2nd class return train fare documented by a certified travel agent, or on actual mileage according to the ESF coefficient applicable at the time of travel.

Please check your passport and visa requirements with your travel agent BEFORE departure. If you need help to obtain your visa, please contact the ESF conference officer.

The European Science Foundation (ESF) does NOT provide insurance and do not take any responsibility for accidents or illnesses that might occur during the week or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check their health insurance requirements.

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