Eindhoven Technical University, Eindhoven, Netherlands

The conference will be held at the Eindhoven University of Technology in Eindhoven, Netherlands.

Registration will start on Sunday evening at 17:00 in Laplace (LG on map), 1st floor, EURANDOM front desk. Drinks will be served from 17:00 until 19:30. Registration will continue in the Auditorium on Monday morning (see final programme for details).

The lectures will be held in the Auditorium (AUD on the map). Monday and Tuesday are in room AUD 15, Wednesday and Thursday are in room AUD 16. On Friday morning, the meeting will continue in Laplace (LG on map) room 1.105 (green room EURANDOM). Map of the campus

For information on accommodation and other practical details, please click here.  

From Amsterdam Airport
From Amsterdam Airport, the train will take you  directly to Eindhoven. Schiphol station is directly underneath the airport, so you get on and off the train right beneath the departure/arrival lounge. Tickets are available from the NS point of sale in the lounge and at the ticket machines, which you can find in the lounge too and in the hall of the luggage pick-up (you cannot buy a ticket on the train).

The big yellow NS signs indicate platform number and time tables. The Dutch railways have an on-line international time table  (enter "Schiphol" for Amsterdam airport) which also indicates platform numbers and final destinations of trains.

It takes 1.5 hours to go to Eindhoven. A single ticket Schiphol-Eindhoven costs EUR 17.50.

From Eindhoven Airport
Eindhoven has an international airport with direct connections to several European airports  and a frequent service to Amsterdam Airport (Schiphol). For details consult the time table of Eindhoven airport.
Once you have arrived at Eindhoven Airport, you can take the shuttle bus (401).
The other possibility is to take a taxi to the centre of Eindhoven which will cost about EUR 35.00.

Other Aiports
It is also possible to arrive at Eindhoven via the airports of Maastricht or Rotterdam; from both cities there are regular train connections to Eindhoven. There are also airports not too far from Eindhoven, in Brussels and Düsseldorf and Düsseldorf-Weeze, but with less convenient connections.

By rail
You can reach the university easily from Eindhoven railway station. Leaving the platform, you go down the stairs and turn to the right. You leave the building on the north side, facing the bus station. The university buildings are to be found at the north-east and are a five minutes walk.

More information: Dutch Railways.

For a detailed route description and maps, download the PDF here

Accommodation
Invited speakers will be accommodated at Sandton Hotel Eindhoven City Centre.

Participants are expected to book their own accommodation. We encourage participants to stay at Sandton Hotel Eindhoven City Centre.

Special rates have been negotiated with the hotel. Please mention EURANDOM-ESF when making your booking:

€ 95,00 for a single room
€ 105,00 for a double room

Contact:

Sandton Hotel Eindhoven City Centre
Stratumsedijk 23d
5611 NA Eindhoven
The Netherlands
Tel:  +31 (0)40 - 2121330
Fax:  +31 (0)40 - 2116593
eindhoven[at]sandton.eu

Meals
Lunch will be provided for all participants on full conference days. Dinner will be provided on Tuesday 14 December.

Meal times are shown in the final conference programme.

Conference room
The meeting-room is equipped with a data projector, an overhead projector, a projection screen and a blackboard.  

Please note that speakers and participants making an oral presentation (invited lecture and/or short talk) are kindly requested to bring their own laptop or their presentation on a memory stick. 

Short talks
There will be no short talks other than those listed on the final programme. The list of abstracts accepted for poster presentation is available on the conference website.  

Posters
Posters can be fixed with self-adhesive tape onto the walls. Recommended poster size is 100 cm high x 70 cm wide. Use letters and drawings that can be read from approximately 100 cm distance.

Communication
The Sandton Hotel Eindhoven City Centre is equipped with a telephone in each room. Photocopies and faxes may be made at and paid for at the hotel reception. Wireless internet access is available for a fee at the hotel. A computer is available to use at no cost in the lobby of the hotel.

Means of payment
The hotel accepts the following credit cards: Visa and Mastercard. It is also possible to pay in cash.

The international dialing code to the Netherlands is +31. When calling within the Netherlands, a 0 must be inserted before the number to be dialed.

Electricity supply:230V, 50Hz
Time:GMT/UTC plus one hour
Weights & measures: metric
Currency: Euro

Upon arrival, participants should register with the ESF Conference Officer, sign the attendance list and collect their name badges and then check in at the hotel reception.

The conference officer will be present for the duration of the conference, taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.

The conference officer will be at the registration desk half an hour each morning before the meeting starts, during coffee breaks, and before and after each afternoon session.

Please confirm your attendance by filling in an online registration form accessible from the conference website.  

Conference fees must be paid by credit card (Visa, Mastercard and Eurocard) via the online registration form by the registration deadline. A 150 EUR supplement is added if full payment has not been received by the registration deadline.

Payments by bank transfer are accepted only in exceptional circumstances and will be subject to a 15 EUR supplement. Contact the Conference Officer for details.

Payments by cash and cheque are not accepted.

Should you need to cancel your participation, please contact the Conference Officer immediately. If notice of cancellation is received more than two weeks before the conference, all but EUR 100 will be reimbursed. No refund is possible if notice of cancellation is received less than two weeks before the conference.

All reimbursements will be made by post-conference bank transfers. If you have been granted a travel contribution, please provide your bank account details – including IBAN and BIC/SWIFT numbers – in the online registration form.

Photocopies of travel tickets must be returned to the ESF Research Conferences Unit within a maximum of one month after the conference. No reimbursement can otherwise be guaranteed.  

Itinerary, price and currency must clearly feature on any ticket. Where no price is indicated on the ticket, the corresponding invoice must be enclosed.

Travel costs may not be higher than:

• cheapest economy class air fare
• OR second class train fare
• OR bus fare from the participant’s place of work to the place of the event or may be the actual cost of travel, whichever is the lower.  

The following may NOT be considered as allowable travel costs and therefore may NOT be presented when claiming the travel contribution:

• taxi fares (in exceptional cases, taxi fares may be reimbursed)
• local travel in the city or locality of the event
• costs of health, life and luggage insurance.  

Use of a private/rented car is covered either on the basis of a 2nd class return train fare documented by a certified travel agent, or on actual mileage according to the ESF coefficient applicable at the time of travel.

Please check your passport and visa requirements with your travel agent BEFORE departure. If you need help to obtain your visa, please contact the ESF conference officer.

The European Science Foundation (ESF) does NOT provide insurance and do not take any responsibility for accidents or illnesses that might occur during the week or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check their health insurance requirements.

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